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  YIP Matters!The tools: what they are and how to use themYACs can use these tools to:
YIP Matters! tools include: a backgrounder, a number of questionnaires and two analysis and discussion guides. On this page you will learn more about what each tool offers, who should use it and how to use it. But before you begin, a few suggestions on how you might approach using these tools.
YIP Matters! Includes a comprehensive set of evaluation tools to help YACs examine and evaluate their grants and their own activities. Don't try and do everything all at once. Decide what you want to evaluate first - your grants or YAC activities. Some YACS may choose to use the tools once a year as part of their planning process. Other YACs may choose to evaluate YAC activities one year and grants another year. Some YACS may want to add to the tools by developing their own evaluation tool to explore more deeply an area of focus like community leadership. What's next?Reading the Intro to the Toolkit and Backgrounder: Evaluation and How it Can Help Our YAC may help you decide where you want to begin and where to focus your efforts for now. Go for it! Get the PDF [384 kb] and find out more! Evaluating YAC activitiesIf you decide to focus on evaluating your YAC's activities there are three steps that you should take. Step One: Ask all YAC Members to complete Sharing Perspectives - Part One: A Questionnaire for Individual YAC Members. A PDF file is available for information and reflection but the questionnaire should be completed online so that individual responses can be easily tabulated. Go for it! Step Two: Ask your adult advisor(s) and a representative or representatives from your community foundation to complete Sharing Perspectives- Part Two: A Questionnaire for Adult Advisors and Community Foundations. Go for it! For adult advisors and community foundations:
Step Three: Review the results. CFC will be able to forward the questionnaire responses at your request. Then using Sharing Perspectives - Part Three: An Analysis and Discussion Guide Focused on YAC Experience work through the suggested agenda discussing the information collected from the questionnaires and making observations and suggestions for the future. Go for it!
Evaluating grants and grantmaking activityIf you decide to focus on evaluating your grants, there are three steps that you should take. Step One: Schedule evaluation into your grant cycle. If you don't already, schedule in an evaluation component to your grantmaking activity. Advise your grant recipients up front that at the end of the funding cycle you would like them to participate in an evaluation. Determine an appropriate time to conduct the evaluation. Step Two: Have grant recipients complete Listening to Our Projects: A Questionnaire for Grant Recipients. This is a two-part questionnaire. Part one is to be completed by a representative of the project. Part two is to be completed by youth involved in the project. A PDF version is available for information but the questionnaire should be completed online. Note: Some projects may prefer to complete the information in hard copy, in which case you should enter their responses online. Again CFC will be able to forward the results of the online questionnaires to you. Go for it!
Step Three: Review the results. CFC can forward the questionnaire responses at your request. Then with Using What We've Learned: An Analysis and Discussion Guide Focused on Grantmaking, work through the suggested agenda discussing the information collected from the questionnaires and making observations and suggestions for the future. Go for it!
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